Vacancy for EU Partnership Assistant - Trainee in Brussels, Belgium

Brussels, Belgium

Job Title: EU Partnership Assistant
Status: Traineeship. Full-time (5 days/week, 37.5 hrs.)
Duration: 6 months
Preferred starting date: March

About Plan International

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing all children and especially girls. We are active in over 80 countries across the world.

The purpose and ambition of Plan International EU Office is to advance children’s rights and equality for girls in particular in the EU’s external action. In line with Plan International’s Global Strategy, One Million Reasons, and the EU Office’s 5-year strategy, we will contribute to ensuring that 100 million girls learn, lead, decide and thrive. We work with the EU in its three roles as a donor, policy-maker and promoter of human rights.

This is an exciting opportunity for a dynamic individual to join our EU funding team to support the EU Partnership Managers in implementing Plan Europe’s funding strategy, both in relation to DEVCO and ECHO, and ensuring EU development and humanitarian aid pays particular attention to children and girls in particular.

Job Description

Responsible for supporting the EU Partnership Managers (DEVCO and ECHO) in ensuring EU development and humanitarian aid pays particular attention to children and girls, by increased EU grants for quality projects for Plan International.

Reports to: EU Partnership Manager

Your responsibilities:

Under the supervision of the EU Partnership Manager, in close collaboration with the EU Partnership Coordinator:

  1. Identify relevant EU Funding opportunities (DEVCO and ECHO), review and analyse results and share relevant information with Plan International entities:
  • Monitor on a daily basis DEVCO and ECHO funding opportunities at global and country level;
  • Analyse EC’s Annual Action Plans for thematic and geographic programmes;
  • Disseminate information about upcoming funding opportunities to relevant Plan’s National and Country Offices;
  • Assist in the follow-up of information requested to/from Plan’s Country and National Offices regarding EC funding issues;
  • Support the EU Partnership Coordinator in the consolidation and monitoring of the grants database;
  • Review and analyse Plan’s results regarding EC funding;
  • Write articles for the monthly Plan EU grants updates;
  • Maintain Plan’s Intranet and server updated;
  • Maintain an up-to-date contact database of relevant focal points and staff within Plan.
  1. Support the development of internal processes and tools at grants acquisition and implementation stages:
  • Support the elaboration of tools for internal coordination, information sharing and quality control of project proposals submitted to the EC;
  • Support the revision of project proposals submitted by Plan offices to the EC;
  • Support the drafting of briefing notes on EC compliance for Plan’s Country Offices.
  1. Support the EU Partnership Coordinator in the preparation of internal meetings and trainings around EC Grants:
  • Support the organisation of the Annual EC Grants meeting with representatives from Plan’s National, Country and Regional offices;
  • Support the organisation of trainings/start-up workshops and ensure the coordination with Plan’s Country or Regional Offices as required;
  • Support the preparation of online courses and webinars;
  • Support the development of training packages.
  1. Support the EU Funding team with outreach and networking:
  • Represent Plan at meetings with the European Institutions as well as within civil society networks;
  • Support Plan staff when visiting the Brussels office for EC grants and advocacy reasons.
  1. Support the Plan International EU Office with other tasks as needed:
  • Support the office with administration (e.g., invoices, logistics of meetings, minutes).

Your profile:

  1. Essential:
  • A university degree or equivalent experience in human rights, political science, international development or any other specific field relevant to Plan’s work;
  • A good understanding of the functioning of the European Union, development policy and humanitarian work, particularly relating to child rights and gender equality;
  • Excellent verbal and written English communication skills;
  • Team spirit and willingness to work in a multicultural team;
  • Able to communicate effectively and to collaborate with colleagues in all the regions where Plan works;
  • Good organisational skills, with the ability to work to a high standard, manage stress while prioritising multiple tasks and meeting deadlines;
  • Fully computer-literate: skilled and confident user of office applications, especially MS Word, Excel, PowerPoint, Outlook;
  1. Desirable:
  • Working level of spoken and written French and/or Spanish;
  • Previous experience in a related field (EU institutions, NGOs, etc);
  • Strong affinity for working with figures and statistics.

Working Conditions

  • Based in: Brussels, Plan International EU Office
  • Monthly allowance: +/- €780 month – CIP contract
  • Status: Full-time (5 days/week, 37.5 hrs.)
  • Duration: minimum 6 months commitment
  • Preferred start date: March.

How to apply

If you meet the skills requirements above and are interested in applying for this post, please send your CV (no Europass) and cover letter in English to with “Application: EU Partnership Assistant in the subject.

Deadline for applications is the 5th February 2019 at 23:59, Local Time in Brussels, Belgium.

Applications received after the deadline will not be reviewed. Please note that only shortlisted candidates will be contacted.
Successful candidates must hold the right to live and work in Belgium.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People Policy. Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with. Plan International believes that it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Plan International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage women, minorities, individuals with disabilities or members of other underrepresented groups to apply.