Vacancy for Finance Assistant in Brussels, Belgium

JA Europe ( is Europe’s largest provider of entrepreneurship education programmes, reaching 4.2 million students in 40 countries in 2018-2019. Funded by businesses, institutions, foundations and individuals, JA Europe brings the public and private sectors together to provide young people in primary and secondary schools and early university with experiences that promote the skills, understanding and perspective that they will need to succeed in a global economy.

The position          

Part-time position – based in Brussels

We are looking for an enthusiastic person to work with JA Europe’s Chief Finance Officer in financial and operational matters.

The responsibilities (non-exhaustive)        

Provide support to CFO:

Daily Financials:

  • Issuing invoices
  • Petty Cash
  • Bank and credit card statements
  • Preparing and encoding payments for the payment book
  • Filing/Archiving of accounting docs, important correspondence and contracts
  • Trip reports coordination
  • Track and process payment requests, liaise with financial department to ensure timely payment;
  • Maintain a paper and electronic archive of all related documentation
  • Supporting procurement
  • Perform additional tasks as required by the CFO

Financial aspect of ongoing projects

  • Time Sheets
  • Financial reports of EU projects
  • Reconciliation of EU projects financial reporting

Provide assistance under CFO’s coordination

  • Technical support of projects applications
  • Drafting budgets
  • Administrative support to the team when needed

Office administration

  • Supplies
  • Communication with suppliers

The candidate         

  • Must be fluent in English (written/spoken)
  • High personal drive and strong initiative to achieve results
  • Well-organized and systematic approach to work and excellent time management skills
  • Good prioritization skills and ability to work under minimum supervision to tight deadlines
  • Strong diplomatic communication and people skills
  • Proactive issue resolution and trouble shooting


  • At least 2 years of relevant working experience
  • Experience with financial support role
  • Experience with support of managing EU projects
  • Experience with presentations, briefs, meeting planning and support
  • Experience of working with education programs

The application       

Send your CV and short motivation letter with two reference contacts to with the subject “Finance Assistant at JA Europe”

We will contact only the shortlisted candidates.

Equal employment opportunity

JA Europe is committed to the principle of equal employment opportunity for all employees, regardless of sex, marital status, nationality, religion, age, sexual orientation and any other characteristics unrelated to the performance of the job.

Deadline: 31 October 2019